Privacy Notice – Alumni
You have a legal right (under the General Data Protection Regulation), to be informed about how John Taylor Multi Academy Trust (JTMAT) uses any personal information that we hold about you. To comply with this, we provide a ‘privacy notice’ to you where we are processing your personal data.
This privacy notice explains how we collect, store and use personal data about you.
We, the Trust, are the ‘data controller’ for the purposes of data protection law.
Personal data that we hold
We may hold information relating to you from a number of sources. A significant proportion of the information we hold on alumni is that which you provide to us (for example, you may give us information by filling in forms on the Trust’s website, or by corresponding with us by telephone, email or otherwise).
Most records contain:
- details of your education (e.g. your school, the courses you have completed, dates of study)
- unique personal identifiers and biographical information (e.g. student number, date of birth)
- your contact details (and we update these whenever you let us know that they have changed)
- details of your interactions with the Trust and its school, including:
- your attendance at events
- other contact with us or our partners
- details about your family (e.g. your marital status, the name of your partner or spouse)
- personal data provided by you for a specific purpose (e.g. disability and dietary preferences for event management purposes)
- your communication preferences, to help us provide tailored and relevant communications
We also record, where applicable, based on information which you provide to us and, in some cases, publicly available information:
- your career highlights and other life achievements
- information about your areas of interest and extra-curricular activities
We augment the data we hold from the Trust and schools with data from our partners (as listed below) and publicly available data.
We use targeted internet searches and may search the following websites (either directly or using search engines), where relevant in order to obtain and maintain the accuracy of the data listed above:
- Sunday Times Rich List
- Other rich lists, including Forbes Magazine’s international rich lists
- Property websites
- The Queen’s Honours Lists
- National change of address services
- LinkedIn and other social media sources, to check business details
How we use your data
Your data is used by us for a number of interdependent purposes in support of alumni relations. These include:
- sending you publications (e.g. newsletters)
- conducting surveys
- sending you details of volunteering opportunities
- inviting you to alumni and other Trust/School events
- the promotion of other opportunities and services available to you (e.g. speaking at our events)
- internal record keeping, including the management of any feedback or complaints
- administrative purposes (e.g. to administer an event you have registered for or attended)
- Internal notice/displays promoting the career highlights of our past students
Communications to you may be sent by post, telephone or electronic means (principally by email), depending on the contact details we hold, the consent that you have provided, and the preferences expressed by you about the types of communications you wish to receive.
If you have concerns or queries about any of these purposes, or how we communicate with you, please contact us using the details listed below.
We will always respect a request by you to stop processing your personal data, and in addition your statutory rights are set out below.
When we share your data with others
We do not share your data with other organisations or display your information internally without your consent.
How we protect your data
We ensure we have appropriate data sharing agreements in place before sharing your personal data.
We do not sell your personal data to third parties under any circumstances.
We also facilitate communication between individual alumni, but in doing so we do not release personal contact details without prior permission.
You have the right to:
- ask us for access to, or rectification or erasure of your data
- restrict processing (pending correction or deletion)
- object to communications or direct marketing
- ask for the transfer of your data electronically to a third party (data portability)
Many of these rights are qualified in various ways.
The legal basis for processing your personal data for the interdependent purposes set out above is that it is necessary for the pursuit of our legitimate interests. We always handle your personal data securely and minimise its use, and there is no overriding prejudice to you by using your personal information for these purposes. In addition, there is no statutory or contractual requirement for you to provide us with any personal data.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about the way we handle your information, please speak to us in the first instance. To make a complaint, please follow our complaints procedure.
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer.