Privacy Notice – Students

You have a legal right (under the General Data Protection Regulation), to be informed about how John Taylor Multi Academy Trust (JTMAT) uses any personal information that we hold about you. To comply with this, we provide a ‘privacy notice’ to you where we are processing your personal data.

This privacy notice explains how we collect, store and use personal data about you.

We, the Trust, are the ‘data controller’ for the purposes of data protection law.

You can contact our data protection officer (DPO) here.

The personal data we hold

We hold some personal information about you to make sure we can help you learn and look after you while you attend one of our academies.

For the same reasons, we get information about you from some other places too – like other schools or academies, the local council and the government.

This information includes:

  • Your contact details
  • Your test results
  • Your attendance records
  • Your bio-metric information, like finger prints which are used in many of our canteens
  • Your characteristics, like your ethnic background or any special educational needs
  • Any medical conditions you have
  • Details of any behaviour issues or exclusions
  • Photographs
  • CCTV images

Why we use this data

We use this data to help run the Trust, including to:

  • Get in touch with you and your parents when we need to
  • Check how you’re doing in exams and work out whether you or your teachers need any extra help
  • Track how well the trust or academy as a whole is performing
  • Look after your wellbeing
  • Providing access to applications and online services to further your learning

Our legal basis for using this data

We will only collect and use your information when the law allows us to. Most often, we will use your information where:

  • We need to comply with the law
  • We need to use it to carry out a task in the public interest (in order to provide you with an education)
  • We need to use it to carry out a contract

Sometimes, we may also use your personal information where:

  • You, or your parents/carers have given us permission to use it in a certain way
  • We need to protect your interests (or someone else’s interest)

Where we have got permission to use your data, you or your parents/carers may withdraw this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing consent.

Some of the reasons listed above for collecting and using your information overlap, and there may be several grounds which mean we can use your data.

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we need to use it for another reason and that reason is similar with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We may use your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Collecting this information

While in most cases you, or your parents/carers, must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data.

We will always tell you if it’s optional. If you must provide the data, we will explain what might happen if you don’t.

How we store this data

We will keep personal information about you while you are a student at our Trust. We may also keep it after you have left the Trust, where we are required to by law.

We have Records Management Policy  which sets out how long we keep information about you.

Data sharing

We do not share personal information about you with anyone outside the Trust without permission from you or your parents/carers, unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with these organisations/providers.

Transferring data internationally

Where we share data with an organisation that is based outside the European Economic Area, we will protect your data by following data protection law.

Your rights

You can find out if we hold any personal information about you, and how we use it, by making a ‘subject access request’, as long as we judge that you can properly understand your rights and what they mean.

If we do hold information about you, we will:

  • Give you a description of it
  • Tell you why we are holding and using it, and how long we will keep it for
  • Explain where we got it from, if not from you or your parents
  • Tell you who it has been, or will be, shared with
  • Let you know if we are using your data to make any automated decisions (decisions being taken solely by a computer or machine, rather than by a person)
  • Give you a copy of the information

You may also ask us to send your personal information to another organisation electronically in certain circumstances.

If you would like to make a request click here to find all the information you require.

Your other rights over your data

You have other rights over how your personal data is used and kept safe, including the right to:

  • Say that you don’t want it to be used if this would cause, or is causing, harm or distress
  • Stop it being used to send you marketing materials
  • Say that you don’t want it used to make automated decisions (decisions made solely by a computer or machine)
  • Have it corrected, deleted or destroyed if it is wrong, or restrict our use of it

Complaints

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about the way we handle your information, please speak to us in the first instance. To make a complaint, please follow our complaints procedure.

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer.