What is a publication scheme?

The Freedom of Information Act (2000) (FOI) requires all Public Authorities (including schools) to produce a register of the types of information it will routinely make available to the public. This publication scheme follows a template approved by the Information Commissioner.

The scheme commits our trust to:

  • Proactively/ routinely publish information which is held by us falling within the “Classes” below (see section 2) in line with this scheme.
  • Specify the information
  • Explain how it will be made available
  • Review and update information on a regular basis
  • Explain any fees to be charged for the information
  • Make this scheme publicly available
  • Publish information held by the school that has been requested (unless not appropriate to do so)
  • Publish information in a digital form that is capable of being re-used (under FOI Section 19 and the Re-use of Public Sector Information Regulations (2015))
  • Make clear if any information is a relevant copyright work (under FOI Section 19(8)) and the school is the only owner

Class of Information

There are 7 classes of information we hold:

  1. Who we are and what we do.
  2. What we spend and how we spend it.
  3. What our priorities are and how we are doing.
  4. How we make decisions.
  5. Our policies and procedures.
  6. Lists and registers.
  7. The services we offer.

The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  • Information in draft form.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

Making Information Available

Information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the trust and/or will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

Charging

Charges which may be made for information published under this scheme.

The purpose of this scheme is to make the greatest amount of information readily available at minimum inconvenience and cost to the public. Charges made by the school for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by law.

Charges may be made to cover our costs such as:

  • photocopying
  • postage and packaging
  • the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all circumstances (including the general principles of the right of access to information held) justified and are in accordance with a published schedule or schedules of fees which is readily available to you.

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations (2015), where they apply, or with regulations made under FOI Section 11B, or with other statutory powers of the school.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written Request

Information held by the trust or our schools that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

The Scheme

Class 1 – Who we are and what we doFor example: Organisational information, staffing structures, locations and contacts. This will be current information only.
Information to be publishedHow to get a copyCost
Who’s who in the schoolWebsiteFree
Who’s who on the governing body and the basis of their appointmentWebsiteFree
Instrument of GovernmentWebsiteFree
Contact details for the Head teacher/Head of School and for the governing body (named contacts where possible with telephone number and email address (if used))WebsiteFree
School prospectusWebsiteFree
Staffing structureWebsiteFree
School session times and term datesWebsiteFree
Class 2 – What we spend and how we spend itFor example: Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum
Information to be publishedHow to get a copyCost
Annual budget plan and financial statementsWebsite
Hard copy
1.35p per page (b&w)5.30p per page (colour)
Capitalised fundingHard copy1.35p per page (b&w)5.30p per page (colour)
Additional fundingHard copy1.35p per page (b&w)5.30p per page (colour)
Pay policyWebsiteFree
Governors’/Trustees’ allowancesHard copy1.35p per page (b&w)5.30p per page (colour)
Class 3 – What our priorities are and how we are doingFor example: Strategies and plans, performance indicators, audits, inspections and reviews). Current information as a minimum
Information to be publishedHow to get a copyCost
School profile:
Government supplied performance data
The latest Ofsted report:–      
Summary and Full report
WebsiteFree
Performance management policy and procedures adopted by the governing body.WebsiteFree
Schools future plans/School Improvement PlanHard copy1.35p per page (b&w)5.30p per page (colour)
Class 4 – How we make decisions For example: Decision making processes and records of decisions. Current and previous three years as a minimum
Information to be publishedHow to get a copyCost
Admissions policy/decisions (not individual admission decisions)WebsiteFree
Agendas of meetings of the governing body and (if held) its sub-committeesHard copy1.35p per page (b&w)5.30p per page (colour)
Minutes of meetings (as above) – this will exclude information that is properly regarded as private to the meetings.Hard copy1.35p per page (b&w)5.30p per page (colour)
Class 5 – Our policies and procedures For example: Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only
Information to be publishedHow to get a copyCost
School policies including:
Charging and remissions policy
Health and Safety
Complaints procedure
Staff conduct policy Discipline and grievance policies
Information request handling policy
Equality and diversity (including equal opportunities) policies
Staff recruitment policies
Website
Hard copy
Free
Pupil and curriculum policies, including:
Home-school agreement
Curriculum
Sex education
Special educational needs
Accessibility
Race equality
Collective worship
Pupil discipline
Website
Hard copy
Free
Records management and personal data policies, including:
Information security policies
Records retention destruction and archive policies
Data protection (including information sharing policies)
Website
Hard copy
Free1.35p per page (b&w)5.30p per page (colour)
Class 6 – Lists and Registers For example: Currently maintained lists and registers only
Information to be publishedHow to get a copyCost
Asset register/InventoryHard copy1.35p per page (b&w)5.30p per page (colour)
Class 7 – The services we offer For example: Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Current information only 
Information to be publishedHow to get a copyCost
Extra-curricular activitiesWebsiteFree
Leaflets books and newslettersWebsiteFree

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGEDESCRIPTIONBASIS OF CHARGE
“Disbursement” costPhotocopying/printing @ 1.35p per sheet (black & white) Actual cost @ 1.35p per sheet (black & white)
Photocopying/printing @ 5.30p per sheet (colour) Actual cost @ 5.30p per sheet (colour)
Postage Actual cost of Royal Mail standard 2nd class *

* The actual cost incurred by the school

Previous Freedom of Information (FoI) Requests

In order to assist in any future FoI requests and to increase transparency John Taylor Multi-Academy Trust will publish all requests received from the 25th May 2018. Please check your question/request has not already been answered.

Request DateLocation/
Nature of Request
Download/View
21st May 2018Kingsmead School
Internal Isolation
Download/View
15th June 2018Kingsmead School
Energy Supplier
Download/View
2nd October 2018John Taylor High School
Penalty Notice Requests
Download/View
7th December 2018John Taylor High School
Staff member details
Unable to fulfill request – Data not held
12th February 2019John Taylor High School
Energy Details
Download/View
4th April 2019Thomas Russell Infants’ School
Energy Details
Download/View
4th April 2019John Taylor Free School
OnVu – Lesson Vu
Download/View- Response
Download/View – Letters
Download/View – Signage
16th September 2019John Taylor Free School – School MilkDownload/View
16th September 2019All Saints Rangemore – School MilkDownload/View
25th October 2019John Taylor High SchoolCould not be fulfilled under the FoIA
4th November 2019John Taylor High School – Curriculum Model Download/View

Data Protection Impact Assessments (DPIAs)

To provide transparency and demonstrate on-going compliance John Taylor Multi-Academy Trust publish all DPIAs with personal, confidential and sensitive data removed.

Date of DPIADescription/Reason for DPIA
3rd November 2018New software application – LessonVu
7th November 2018New software application – Maths Wizz
4th December 2018New software application – Century