Who do we share data with?

Third Party Providers

In order to to help John Taylor Multi Academy Trust (JTMAT) provide, maintain, protect and improve our services, JTMAT shares information with our partners, trusted organizations, vendors and other affiliated organisations to process it on our behalf, in accordance with our instructions, Privacy Policy and any other appropriate confidentiality, security or other requirements we deem necessary.

You can find information on these partners and providers below, including what data we share with them and the services they provide for JTMAT as well as links to their privacy policies and any other document we deem necessary.

Name of Third Party Partner	What information is shared with this partner	Partner’s purpose / Role / Services Delivered	Link to Partner’s privacy policy
Staffordshire County Council	All school data (request or referral basis only)		Legal requirement
Department for Education (DfE)	All school data (request or referral basis only)		Legal requirement
Ofsted			Legal requirement
Microsoft – Office 365	Basic staff details Basic student details Group membership Assessment mark	Facilitate learning though technologies	GDPR Compliance Statement
Salamander Software	Student details Staff details Employment details Class/Group membership Exam Timetables Pastoral Structure	User provisioning (local & cloud)	GDPR Compliance Statement Privacy Notice Data Processing Agreement Terms and Conditions
Google – for Education	Student Name Staff Name Email addresses Group membership	Facilitate learning using ChromeBooks and other technologies	Data Centre Locations Google Cloud Sub Processors Privacy Certifications Security Certifications Privacy Notice
Entrust Education
Boardworks – Doddle	Basic student details Basic staff details Class information Assessment information	Support learning	Policy & Procedures
Hypersonic – Go4Schools	Appendix G	Management Information System Parent Gateway Student Gateway	Privacy Policy Terms and Conditions Data Processing Agreement
Sisra Ltd – Sisra	Staff basic information Student basic information Additional student data including Pupil Premium, SEN Status and EAL Assessment information	Internal/External Assessment analysis	Privacy Policy Data Security
Vivo Rewards Ltd – Vivo	Student basic information Staff basic information Behavior information Attendance information	Support learning	Privacy Policy
Derventio Education – SchoolIP	Staff basic information Performance management data Class performance data	Staff Performance Management School SEF School Development Plan
Micro Librarian Systems – Eclipse.net / Reading Cloud / Junior Librarian	Student basic details Staff basic details Book reviews	Support learning	Privacy Notice
OneTeamLogic – MyConcern	Student basic details Staff basic details Safeguarding concerns other agency details	Safeguarding	Privacy Policy
Service Birmingham – Monitoring Service	Student basic details Staff basic details	Safeguarding
Pebble – Fund Manager	Staff basic information Student basic information Parental basic and contact information Financial transactions	Financial management	Privacy & Security Notice
ParentPay Ltd – ParentPay	Basic student details basic staff details Transaction details	Payment gateway	Privacy Policy
National Retail Systems – Cashless Catering / Registration	Data not shared externally Student basic details Staff basic details Bio metric data Attendance data Meal choices	Cashless catering Registration	Privacy Policy GDPR Statement
SAM Learning Ltd – SAM Learning	Basic student information Student Classes basic staff details Educational / subject interests	Revision tool / resources	GDPR Compliance Statement Privacy Policy
Cisco – Meraki	Device user Device location Device events	IT Management	GDPR Statement
Future Digital – Futures Cloud	Student basic information Staff basic information Internet history Screen captures	Safeguarding	Privacy Policy
Hegerty Maths	Student basic information Staff basic information	Support learning	Privacy Notice GDPR Statement
Pixel – App	Staff basic details Student basic details Assessment data	Support learning	Privacy Policy
Computer Disposals Ltd	Data stored on computer media	IT Hardware Disposal (WEEE Directive)	Secure Data Destruction Process
eduFOCUS Ltd – Evolve	Student basic details Staff basic details Risk assessments Medical information Trip information	Manage educational trips and visits	GDPR Statement Privacy Policy Security Notice
School Cloud Systems – Parents Evening Booking System	Student basic details Staff basic details Class membership	Support learning / Parental engagement	Privacy Notice
Pearson Education Ltd – Active Learn	Staff basic details Student basic details Class membership Assessment results	Support learning	Privacy Centre
Oxford University Press – Kerboodle	Staff basic details Student basic details Class membership Assessment information	Support learning	Privacy Notice
HarperCollins – Connect	Staff basic details Student basic details	Support learning	Privacy Notice GDPR Process Statement
Quizlet Inc – Quizlet	Staff basic details (self sign up)	Support learning	Privacy Notice
Linguascope – Linguascope	Staff basic details Student basic details (self sign up)	Support learning	Privacy Policy
Renaissance Learning – Accelerated Reader	Staff basic details Student basic details Assessment results Class membership	Support learning	Privacy Notice GDPR Overview
Kahoot! – Kahoot!	Staff basic details (self sign up) Student basic detail (self sign up) Assessment information	Support learning	Privacy Policy
The Day News & Media Ltd – The Day	Student basic details Staff basic details School details	Support learning	Privacy Policy
SurveyMonkey – SurveyMonkey	Ad-Hoc Data	Support learning / Support	Privacy Policy GDPR Compliance Statement
JustMaths Ltd – JustMaths
Oxford University Press – MyMaths	Basic student details Basic staff details Assessment results	Support learning	Privacy Notice
Rank Foundation – True Tube	Staff basic details (self sign up)	Support learning	Privacy Policy
BCS – Computing At School	Staff basic details (self sign up)	Support learning	Privacy Policy
Craig ‘n’ Dave	Staff Basic details School details	Support learning	Privacy Policy
Mastery Connect – Socrative	Staff basic details Student basic details Assessment results	Support learning	Privacy Policy
Jane Stapleton – School Photography	Student basic details Class membership Photographs	Support learning
Eduspot – Teachers2Parents / School Money	Student basic details Staff basic details Parental contact information	Support learning / Parental engagement	Privacy Policy GDPR Compliance Statement
Edmodo – Edmodo	Student basic details (self sign up) Staff basic details (self sign up)	Support learning	Privacy Policy
Soundbitelearning UK Ltd – GCSEPod	Student basic details Staff basic details	Support learning	GDPR Statement Data Protection Policy
TES – Provision Mapping	Student basic details Staff basic details Student enhanced data (PP, SEN, Medical) Photographs Class membership Timetable information Assessment information Attendance information	Support learning	GDPR Statemement
History Today Ltd – History Today	Basic staff details School information	Support learning	Privacy Statement
GL Assessments	Basic student details Student enhanced data (PP, SEN, Medical) Class membership Assessment information	Support learning	Privacy Policy
Integral Maths – Further Maths Support	Basic staff details Basic student details Class membership	Support learning	Privacy Notice
Diagnostic Questions	Student basic details (self sign up) Staff basic details (self sign up)	Support learning	Privacy Policy
Mathsbox Ltd	Basic staff details Basic student details	Support learning	Privacy Centre
NCTL – Data Management System	ITT Applicant details	ITT Registration
The Rocket Science Group – Mail Chimp	Contact names Contact addresses	Parental engagement / community engagement / Marketing	Privacy Policy
Evolution – NQT Manager			Data Processing Notice
Plinkers	Student names Assessment details	Support learning	Privacy Notice
Eedi – Diagnostic Questions	Student basic details Staff basic details Class membership	Support learning	Privacy Policy
Chartwells		Catering Provider
Principal HR Partners	Employment Data	HP Consultancy and Support	Privacy Policy
Spellzone Ltd – SpellZone	Student basic details Staff basic details Assessment details	Support learning	Privacy Policy
Code Academy	Student basic details (self sign up) Staff basic details (self sign up)	Support learning	Privacy Notice
Carers Hub	Student basic details (self sign up) Staff basic details (self sign up)	Support learning	Privacy Policy
Frenchteacher.net	Staff basic details (self sign up) School information	Support learning	Privacy Policy
Shred-it	Confidential waste	Destruction of confidential waste	Privacy Notice
Dr Frost Maths	Student basic details (self sign up) Staff basic details (self sign up) Assessment information Class membership	Support learning	Privacy Policy & GDPR Compliance Statement
Mathspace PTY LTD – Mathspace	Student basic details (self sign up) Staff basic details (self sign up) Assessment information Class membership	Support learning	Privacy Policy
RM – Unify (Launchpad 365)	Staff basic details Student basic details	Support learning	Terms and Conditions Information Security Data Sharing Data Retention Policy
Chris Quigley Education – Depth of Learning	Staff basic details Student basic details Parent/relative names Parent/relative email addresses Student assessments Students performance Notes	Support learning / Assessment	Privacy Policy
Maths Circle Ltd – Times Table Rockstars	School details Staff basic details Student basic details Parent contact information Class membership	Support learning	Privacy Policy GDPR Compliance Statement
Twinkl	Staff basic details Staff contact infromation School details	Support learning	Privacy & Data Protection Policy
Class Twist Inc. – Class Dojo	Basic student details Basic staff details Class information	Support learning	Privacy Policy
The Foundation Stage Forum Ltd – Tapestry	Staff basic details Student basic details Parent/relative names Parent/relative email addresses Student assessments Students performance Notes Video/Photographic Images Student care record	Online Learning Journal	Privacy Policy GDPR Compliance Statement
Chris Quigley Education – Learning Lenses	Video/Photographic data Name Job Title Contact Information inc.email address Demographic information	Support learning	Privacy Policy
Learning Pool Ltd – Modern Governor	Governor basic details (self sign up)	Support governance	Privacy Policy
Polished Play LLC – Puppet Pals HD	None	iPad App – Annimation	Privacy Policy
Jelly Bean Inc. – Moldiv	None	iPad App – Photo Editing	Privacy Policy
Dains Accountants		Accountant / Business Advisors	Privacy Policy
2Simple – 2Build a Profile	Staff basic details Student basic details Parent/relative names Parent/relative email addresses Student assessments Students performance Notes Video/Photographic Images Student care record	Online Learning Journal	Privacy Notice GDPR Compliance Statement
Jumpstart Jonny	Staff Name Email (As part of the ordering process)	Fitness videos	Terms & Conditions
National Foundation for Educational Research (nfer)	School details Summary data (not personally identifiable)	Educational research	Privacy Notice
Deepening understanding	School details Staff basic details (signup)	Support learning	Terms and Conditions
Young Citizens – Go Givers	Staff basic details (self signup)	Support learning	Privacy Notice Terms and Conditions
Discovery Education Europe Ltd – Discovery Coding	School details Staff basic details (ordering / account setup)	Support learning	Privacy Notice GDPR Statement
Cleverbox UK Ltd		Web hosting company	Privacy Centre
123-Reg	School Details for WhoIS Name and email of technical contact	Domain Name Provider	Privacy Notice How we use your data GDPR FAQ
Envoy – Visitor Management	Name Car Registration Date/Time of visit Visiting	Visitor sign in system	Privacy Notice GDPR Strategy
Wonde	MIS Data, service dependent	SIMS Integration Software	Privacy Notice Data Sharing Agreement Data Protection Policy
SchoolZine	Student basic details Parent/Carer basic details	Website and communications platform.	Privacy Notice
SeeSaw	Student basic details Parent/Carer basic details inc. email Staff , basic details inc. email	Demonstrate and share learning.	Privacy Centre
BeReady Group	Student basic details Course enrollment	Online learning, careers advice and support.	Privacy Policy Terms of Service
Yacapaca	Student basic details Student assessments Staff basic details	Online learning.	Privacy Policy Terms of Service
Third Space Learning	Student basic details Student assessments Staff basic details	Online Learning / Tutoring	Data Protection & Privacy Policy Cookies Policy Terms of Service GDPR Compliance Safeguarding Children National Tutoring Programme

Although this is an extensive list of third parties we may share your data with it is not exhaustive. Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with a range of other third parties:

Schools and colleges that students attend after leaving us
Officers of John Taylor Multi Academy Trust (JTMAT)
The Department for Education (DfE)
National College of Teaching and Leadership (NCTL)
Staffordshire County Council
Derbyshire County Council
Payroll, pension and employment services (DBS Checking)
Examination boards
The Education and Skills Funding Agency (ESFA)
Police & Anti-Terror organisations
Social Services
NHS including school nurse service
Support services such (Catch22, Dove, T3, Pathways, Harvey Girls)
Work experience providers
Residential trip organisers (and insurers)

If you have any question regarding our use of your data please contact our Data Protection Officer.