Third Party Providers

Updated:  30th October 2018

In order to to help John Taylor Multi Academy Trust (JTMAT) provide, maintain, protect and improve our services, JTMAT shares information with our partners, trusted organizations, vendors and other affiliated organisations to process it on our behalf, in accordance with our instructions, Privacy Policy and any other appropriate confidentiality, security or other requirements we deem necessary.

You can find information on these partners and providers below, including what data we share with them and the services they provide for JTMAT as well as links to their privacy policies and any other document we deem necessary.

 

Name of Third Party Partner What information is shared with this partner Partner’s purpose / Role / Services Delivered Link to Partner’s privacy policy
Staffordshire County Council All school data (request or referral basis only)  Legal requirement
Department for Education (DfE) All school data (request or referral basis only)  Legal requirement
 Ofsted Legal requirement
Microsoft – Office 365
  • Basic staff details
  • Basic student details
  • Group membership
  • Assessment mark
Facilitate learning though technologies GDPR Compliance Statement
Salamander Software
  •  Student details
  • Staff details
  • Employment details
  • Class/Group membership
  • Exam Timetables
  • Pastoral Structure
 User provisioning (local & cloud) GDPR Compliance Statement
Privacy Notice
Data Processing Agreement
Terms and Conditions
 Google – for Education
  • Student Name
  • Staff Name
  • Email addresses
  • Group membership
Facilitate learning using ChromeBooks and other technologies  Data Centre Locations
Google Cloud Sub Processors
Privacy Certifications
Security Certifications
Privacy Notice
 Entrust Education
Boardworks – Doddle
  • Basic student details
  • Basic staff details
  • Class information
  • Assessment information
Support learning Policy & Procedures 
Hypersonic – Go4Schools
  • Management Information System
  • Parent Gateway
  • Student Gateway
Privacy Policy
Terms and Conditions
Data Processing Agreement
Sisra Ltd – Sisra
  • Staff basic information
  • Student basic information
  • Additional student data including Pupil Premium, SEN Status and EAL
  • Assessment information
Internal/External Assessment analysis Privacy Policy
Data Security
Vivo Rewards Ltd – Vivo
  • Student basic information
  • Staff basic information
  • Behavior information
  • Attendance information
 Support learning Privacy Policy
Derventio Education – SchoolIP
  • Staff basic information
  • Performance management data
  • Class performance data
  • Staff Performance Management
  • School SEF
  • School Development Plan
Micro Librarian Systems – Eclipse.net / Reading Cloud / Junior Librarian
  • Student basic details
  • Staff basic details
  • Book reviews
Support learning Privacy Notice
OneTeamLogic – MyConcern
  • Student basic details
  • Staff basic details
  • Safeguarding concerns
  • other agency details
 Safeguarding Privacy Policy
 Service Birmingham – Monitoring Service
  •  Student basic details
  • Staff basic details
 Safeguarding
Pebble – Fund Manager
  •  Staff basic information
  • Student basic information
  • Parental basic and contact information
  • Financial transactions
Financial management Privacy & Security Notice
ParentPay Ltd – ParentPay
  • Basic student details
  • basic staff details
  • Transaction details
 Payment gateway  Privacy Policy
National Retail Systems – Cashless Catering / Registration Data not shared externally

  • Student basic details
  • Staff basic details
  • Bio metric data
  • Attendance data
  • Meal choices
  • Cashless catering
  • Registration
Privacy Policy
GDPR Statement
SAM Learning Ltd – SAM Learning
  • Basic student information
  • Student Classes
  • basic staff details
  • Educational /
    subject
    interests
Revision tool / resources GDPR Compliance Statement
Privacy Policy
 Cisco – Meraki
  • Device user
  • Device location
  • Device events
IT Management GDPR Statement
Future Digital – Futures Cloud
  • Student basic information
  • Staff basic information
  • Internet history
  • Screen captures
Safeguarding Privacy Policy
 Hegerty Maths
  • Student basic information
  • Staff basic information
Support learning Privacy Notice
GDPR Statement
 Pixel – App
  • Staff basic details
  • Student basic details
  • Assessment data
Support learning Privacy Policy
Computer Disposals Ltd Data stored on computer media IT Hardware Disposal (WEEE Directive) Secure Data Destruction Process
eduFOCUS Ltd – Evolve
  • Student basic details
  • Staff basic details
  • Risk assessments
  • Medical information
  • Trip information
Manage educational trips and visits GDPR Statement
Privacy Policy
Security Notice
School Cloud Systems – Parents Evening Booking System
  • Student basic details
  • Staff basic details
  • Class membership
Support learning / Parental engagement Privacy Notice
Pearson Education Ltd – Active Learn
  • Staff basic details
  • Student basic details
  • Class membership
  • Assessment results
Support learning Privacy Centre
Oxford University Press – Kerboodle
  • Staff basic details
  • Student basic details
  • Class membership
  • Assessment information
Support learning Privacy Notice
HarperCollins – Connect
  • Staff basic details
  • Student basic details
Support learning Privacy Notice
GDPR Process Statement
Quizlet Inc – Quizlet
  • Staff basic details (self sign up)
Support learning Privacy Notice
 Linguascope – Linguascope
  • Staff basic details
  • Student basic details (self sign up)
 Support learning Privacy Policy
Renaissance Learning – Accelerated Reader
  •  Staff basic details
  • Student basic details
  • Assessment results
  • Class membership
Support learning Privacy Notice
GDPR Overview
 Kahoot! – Kahoot!
  • Staff basic details (self sign up)
  • Student basic detail (self sign up)
  • Assessment information
 Support learning Privacy Policy
The Day News & Media Ltd – The Day
  • Student basic details
  • Staff basic details
  • School details
Support learning Privacy Policy
SurveyMonkey – SurveyMonkey
  •  Ad-Hoc Data
Support learning / Support Privacy Policy
GDPR Compliance Statement
JustMaths Ltd – JustMaths
Oxford University Press – MyMaths
  • Basic student details
  • Basic staff details
  • Assessment results
Support learning Privacy Notice
Rank Foundation – True Tube
  • Staff  basic details (self sign up)
Support learning Privacy Policy
BCS – Computing At School
  • Staff  basic details (self sign up)
 Support learning Privacy Policy 
Craig ‘n’ Dave
  •  Staff Basic details
  • School details
Support learning Privacy Policy
Mastery Connect – Socrative
  •  Staff basic details
  • Student basic details
  • Assessment results
Support learning Privacy Policy
Jane Stapleton – School Photography
  • Student basic details
  • Class membership
  • Photographs
Support learning
Eduspot – Teachers2Parents / School Money
  • Student basic details
  • Staff basic details
  • Parental contact information
Support learning / Parental engagement Privacy Policy
GDPR Compliance Statement
Edmodo – Edmodo
  • Student basic details (self sign up)
  • Staff basic details (self sign up)
Support learning Privacy Policy
Soundbitelearning UK Ltd – GCSEPod
  • Student basic details
  • Staff basic details
Support learning GDPR Statement
Data Protection Policy
TES – Provision Mapping
  • Student basic details
  • Staff basic details
  • Student enhanced data (PP, SEN, Medical)
  • Photographs
  • Class membership
  • Timetable information
  • Assessment information
  • Attendance information
Support learning GDPR Statemement
History Today Ltd – History Today
  • Basic staff details
  • School information
Support learning Privacy Statement
GL Assessments
  • Basic student details
  • Student enhanced data (PP, SEN, Medical)
  • Class membership
  • Assessment information
Support learning Privacy Policy
Integral Maths – Further Maths Support
  • Basic staff details
  • Basic student details
  • Class membership
Support learning Privacy Notice
Diagnostic Questions
  • Student basic details (self sign up)
  • Staff basic details (self sign up)
Support learning Privacy Policy
Mathsbox Ltd
  •  Basic staff details
  • Basic student details
 Support learning Privacy Centre
NCTL – Data Management System
  • ITT Applicant details
ITT Registration
The Rocket Science Group – Mail Chimp
  • Contact names
  • Contact addresses
Parental engagement / community engagement / Marketing Privacy Policy
Evolution – NQT Manager
Plinkers
  • Student names
  • Assessment details
Support learning Privacy Notice
Eedi – Diagnostic Questions
  • Student basic details
  • Staff basic details
  • Class membership
Support learning Privacy Policy
 Chartwells Catering Provider
Principal HR Partners
  • Employment Data
HP Consultancy and Support Privacy Policy
Spellzone Ltd – SpellZone
  • Student basic details
  • Staff basic details
  • Assessment details
Support learning Privacy Policy
Code Academy
  • Student basic details (self sign up)
  • Staff basic details (self sign up)
Support learning Privacy Notice
Carers Hub
  • Student basic details (self sign up)
  • Staff basic details (self sign up)
Support learning Privacy Policy
Frenchteacher.net
  •  Staff basic details (self sign up)
  • School information
 Support learning Privacy Policy
 Dr Frost Maths
  • Student basic details (self sign up)
  • Staff basic details (self sign up)
  • Assessment information
  • Class membership
Support learning Privacy Policy & GDPR Compliance Statement
 Mathspace PTY LTD – Mathspace
  •  Student basic details (self sign up)
  • Staff basic details (self sign up)
  • Assessment information
  • Class membership
 Support learning Privacy Policy
RM – Unify (Launchpad 365)
  •  Staff basic details
  • Student basic details
Support learning Terms and Conditions
Information Security
Data Sharing
Data Retention Policy
Chris Quigley Education – Depth of Learning
  • Staff basic details
  • Student basic details
  • Parent/relative names
  • Parent/relative email addresses
  • Student assessments
  • Students performance
  • Notes
Support learning / Assessment Privacy Policy
 Maths Circle Ltd – Times Table Rockstars
  • School details
  • Staff basic details
  • Student basic details
  • Parent contact information
  • Class membership
Support learning Privacy Policy
GDPR Compliance Statement
 Twinkl
  • Staff basic details
  • Staff contact infromation
  • School details
Support learning Privacy & Data Protection Policy
 Class Twist Inc. – Class Dojo
  •  Basic student details
  • Basic staff details
  • Class information
 Support learning Privacy Policy
 The Foundation Stage Forum Ltd – Tapestry
  • Staff basic details
  • Student basic details
  • Parent/relative names
  • Parent/relative email addresses
  • Student assessments
  • Students performance
  • Notes
  • Video/Photographic Images
  • Student care record
Online Learning Journal Privacy Policy
GDPR Compliance Statement
Chris Quigley Education – Learning Lenses
  • Video/Photographic data
  • Name
  • Job Title
  • Contact Information inc.email address
  • Demographic information
 Support learning Privacy Policy
 Learning Pool Ltd – Modern Governor
  •  Governor basic details (self sign up)
Support governance Privacy Policy
Polished Play LLC – Puppet Pals HD  None  iPad App – Annimation Privacy Policy
Jelly Bean Inc. – Moldiv  None  iPad App – Photo Editing Privacy Policy
Dains Accountants  Accountant / Business Advisors Privacy Policy
 2Simple – 2Build a Profile
  •  Staff basic details
  • Student basic details
  • Parent/relative names
  • Parent/relative email addresses
  • Student assessments
  • Students performance
  • Notes
  • Video/Photographic Images
  • Student care record
Online Learning Journal Privacy Notice
GDPR Compliance Statement
 Jumpstart Jonny
  • Staff Name
  • Email

(As part of the ordering process)

 Fitness videos Terms & Conditions
 National Foundation for Educational Research (nfer)
  • School details
  • Summary data (not personally identifiable)
 Educational research Privacy Notice
 Deepening understanding
  • School details
  • Staff basic details (signup)
 Support learning Terms and Conditions
 Young Citizens – Go Givers
  •  Staff basic details (self signup)
 Support learning Privacy Notice
Terms and Conditions
 Discovery Education Europe Ltd – Discovery Coding
  •  School details
  • Staff basic details (ordering / account setup)
 Support learning Privacy Notice
GDPR Statement
 Cleverbox UK Ltd Web hosting company  Privacy Centre
123-Reg
  • School Details for WhoIS
  • Name and email of technical contact
Domain Name Provider Privacy Notice
How we use your data
GDPR FAQ
 Envoy – Visitor Management
  • Name
  • Car Registration
    Date/Time of visit
  • Visiting
Visitor sign in system Privacy Notice
GDPR Strategy
 Wonde
  • MIS Data, service dependent
SIMS Integration Software Privacy Notice
Data Sharing Agreement
Data Protection Policy
 SchoolZine
  • Student basic details
  • Parent/Carer basic details
Website and communications platform. Privacy Notice

Although this is an extensive list of third parties we may share your data with it is not exhaustive. Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with a range of other third parties:

  • Schools and colleges that students attend after leaving us
  • Officers of John Taylor Multi Academy Trust (JTMAT)
  • The Department for Education (DfE)
  • National College of Teaching and Leadership (NCTL)
  • Staffordshire County Council
  • Derbyshire County Council
  • Payroll, pension and employment services (DBS Checking)
  • Examination boards
  • The Education and Skills Funding Agency (ESFA)
  • Police & Anti-Terror organisations
  • Social Services
  • NHS including school nurse service
  • Support services such (Catch22, Dove, T3, Pathways, Harvey Girls)
  • Work experience providers
  • Residential trip organisers (and insurers)

If you have any question regarding our use of your data please contact our Data Protection Officer.